March 10, 2020
Wedding planning is exciting, but it can be stressful too. There are so many different elements to consider, decisions to make and suppliers to find and book. With some careful planning you can take a lot of stress out of the process and enjoy creating your big day instead.
We’re involved in a lot of weddings every year and we’d love to help, so here’s our simple guide to tackling your wedding to do list:
1. Download our free wedding planning checklist
If you’re planning a wedding then why not download our wedding checklist PDF? It’s packed full of beautiful imagery, with step by step tick box pointers, broken down into helpful timeframes starting from the moment you get engaged right up to the night before the big day itself. Oh, and did we mention that it’s free??? Click here to download your free copy
2. Understand your budget
It’s crucial to understand your budget before you get carried away with planning. Setting your heart on venues, bands, ‘The dress’ and other exciting elements before you have a clear idea of how your budget breaks down could mean you’re setting yourself up for disappointment.
You may well know your overall budget figure, but you’ll also need to understand how much of it you need to allocate to the venue and how much will remain for everything else.
Use our budget planning spreadsheet to understand wedding budget allocation. Once you know how much you have for each element, you’ll be able to tailor your search and find the best suppliers to fit your budget. You can download the budget calculator for free, here.
Using a budget calculator not only helps you to keep your spending on track. It also means that you’ll be able to tailor your search, finding the best suppliers for your budget allocation in each area.
Seeing the numbers in black and white will also help you to understand what’s truly most important to you. The calculator is a guide; you’ll be able to adjust the numbers to ensure you allocate more budget to the things you care about the most, while keeping within the parameters of your overall budget.
3. Research your suppliers
There are plenty of bands, DJ’s, caterers, venues, photographers and florists out there; that doesn’t mean that they’re all good. As with most things, you get what you pay for. If a supplier promises the earth at a price that seems too good to be true – it probably is.
The best wedding industry suppliers get booked up way in advance; they don’t need to haggle, offer discounts or fight for business. Most operate on a first come, first served basis and have set their process according to demand. If you don’t book them, someone will.
Do your research. Ask friends and family for recommendations. Read reviews and testimonials. Ask suppliers if you can speak directly with a few of their previous clients. Go and see a band perform or at least look at their Youtube channel. Arrange tastings with caterers, visit venues…
4. Set the date
It sounds obvious, but getting clarifying your date will help you focus on all the other details. Your date doesn’t have to be exact at this stage, but the sooner you have a rough idea of the date you’d prefer you can start to approach your chosen suppliers and venues to check their availability.
Make sure you check that your most important guests, bridesmaids and Groomsmen are all available on your preferred dates too.
Once you have a list of all the dates that your guests and preferred suppliers are available for you’ll be able to set a date for your wedding day – exciting!
Now you can firm up your bookings with your suppliers and arrange the invitations.
5. Book your venue, caterers, entertainment etc…
And don’t delay! The most popular suppliers are always booked up well in advance. As soon as you know your exact wedding date then it’s a very good idea to book your preferred venue and other suppliers. They may be available at the time that you set your date, but that situation could change at any moment.
Once the invitations have gone out and the guests have started to RSVP, it will be difficult to change the date. If you’ve delayed and your favourite caterer has accepted another booking then you’ll have to start your search all over again.
Take a look at our supplier directory to find a selection of wedding and events industry suppliers that we have worked with and are happy to recommend.
We hope you’ve found our tips helpful! But why not pick up the phone and have a chat to a member of our team? We have over 40 years experience in the wedding industry and are a TWIA award winning wedding marquee supplier too. We’re happy to offer no obligation advice and guidance. We’re also, of course, more than happy to discuss wedding marquee hire with you too. We can give ball park estimates over the telephone and offer free, no obligation site visits and quotations too. Call 10372 459485 or email firstname.lastname@example.org.