Blog, Ideas & Inspiration

Site visits: Our Virtual Solution

January 27, 2021

There are many reasons for hiring a marquee – even during a global pandemic! We’re still fielding plenty of enquiries; long and medium term marquee hires are proving popular with sports clubs, schools and retail outlets. Some pubs, restaurants and bars have also been in touch, looking for solutions for creating safe, socially and physically distanced spaces for their customers as soon as they are allowed to serve again.

Virtual site visitsWe’re also taking enquiries from people looking to plan post COVID-19 parties, milestone celebrations, engagement events and weddings. Corporate clients are also expressing an interest in the availability of marquee hire for later in the year, hoping to bring their teams back together to reconnect and re-engage.

Whatever you’re reason, we’re here, ready and waiting to discuss the many ways in which we can help..

Site Visits: Our Virtual Solution

Government advices changes regularly as the government battles to keep on top of the ever changing situation with the COVID-19 virus. However, one piece of advice seems to remail constant: Don’t go out unless it’s absolutely necessary.

We’re all nervous of meeting up with people from outside of our households; of potentially picking up and transmitting nasty germs to our loved ones. That’s why we have carefully designed our virtual site visit service to allow us to follow our usual processes, carry out consultations, conduct site surveys and produce quotations and marquee plans for our clients, in a comprehensive, yet safe and socially distanced way.

How do we conduct our virtual site visits?

Modern technology is amazing, and developing all the time. We use a variety of different tools and techniques to deliver our virtual site visit service.

Consultations

Consultations are an important part of our service. We create beautiful, bespoke marquee spaces, tailored to meet each client’s vision and needs. The consultations allow us to get to know our clients, to understand their personalities, their passion for their event. They allow us to discuss, guide and create a vision for the marquee space together with our clients.

Though these consultations are usually conducted in person and face to face, we are able to reproduce them using online video calling services such as Zoom, Skype, Facetime and WhatsApp. We are also able to email imagery and video to our clients before, during and after each consultation. We can screen share and look at websites together, sharing ideas, images and inspirations as we go.

Site Surveys

The site survey is an essential part of our service. Surveys allow us to see the variety of potential marquee sites available; to check out access points for our vehicles, for third party service providers and for event guests. They allow us to assess the availability and viability of electrical supply hook up points or whether generators are needed instead, potential luxury toilet locations and, if required, water supply points too.

Once we have seen the sites and weighed up all of the options, we are able to guide and advise our clients so that they can make an informed decision.

We conduct our virtual site visits using tools such as Google Earth, Google maps, Zoom, Skype, Facetime and WhatsApp. We also use email for image and video sharing so that we can clearly see specific elements that might be crucial when deciding upon locations and/or supplemental elements such as electrical hook up points.

Are virtual site visits successful?

Yes! We were carrying out virtual site visits long before anyone had even heard of COVID-19. Although we have recently sharpened our virtual offering, it’s a technique that we have used with customers who are based oversees and that are planning their UK based events remotely.

We’ve also conducted site visits where clients have been unable to meet us in person due to busy work/life schedules, or where distance and travel have made a standard, face to face visit unviable in the initial stages of consultation.

Occasionally, we may come across an issue that requires an in person visit from a member of our team. These are usually to check on certain technical aspects and don’t normally require a meeting or an interaction with our clients so long as we are given permission to access the space that we need to look at.

Are you ready to discuss a virtual site visit?

Call or email us and let us know more about your event. We offer free, no obligation estimates over the telephone. The site visits – virtual or otherwise – are obligation free too.

We’ve been building luxury marquees for over 40 years. Call 01372 459485 or email sales@inside-outside.co.uk to find out more.

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Call 01372 459485 or email sales@inside-outside.co.uk to discuss your requirements